Dormitory rooms are generally filled before the end of summer. Two students are assigned to each room; however, three students per room will be assigned on a temporary basis when the need arises. Rooms which have been reserved will be held until 2:00 p.m. the afternoon prior to the beginning of classes.
Check In: To check in, students should report to their assigned residence hall at
the time specified in the student handbook (Sunday afternoon before the beginning
of classes the following day usually between the hours of 3:00 p.m. to 6:00 p.m.).
Students are then required
to complete and turn in the Key/Damage Deposit Policy Form to the Director of Student Housing. If a student does not turn in this form, he or she may be liable for damages to the room that existed before they moved in. This is a pre-damage inventory sheet for the student to report damages for which he or she is not responsible. Failure to turn this form in will forfeit 68 the student's right to challenge any decision made by the Director of Student Housing to charge the student for damages not reported.
Check Out: To check out, a student is required to move out all belongings, clean room thoroughly, have the on-duty Dormitory Security Officer complete a dormitory withdrawal form, and turn in the key and ID to that individual.
Lost Keys: The Director of Student Housing and the on-duty Dormitory Security Officer should be contacted immediately when a room key has been lost. See the Director of Student Housing for replacement of key. The student will be charged $50 for a new key. If a student returns a broken key to the Director of Student Housing, a new one will be issued to him or her at no additional cost. For those students using HCC ID cards as keys, the charge will be $25 to replace a lost one.
College Property: Students are responsible for college property. Any damages in a student's room will be charged to the occupants of that room unless those students completed and turned in a Key/Damage Deposit Policy form reporting that the damage existed in the room before they moved in. Common area (lounges, restrooms, vending, laundry, hallway, or suites) damages may be assessed to the students living in that area unless the party responsible can be identified.
Dormitory Rental System: A commuting student sometimes finds it necessary to stay overnight on campus. Reasons for this may range from a need to study or do library work to a transportation problem. A commuting student may stay in a dormitory at a minimal fee. The following regulations govern this system:
Residence Hall Hours: All residence halls open at 2:00 p.m. on Sunday afternoon and close at 2:00 p.m. on Friday afternoon. At the end of a semester or the beginning of a holiday, students are expected to vacate dormitory rooms as soon as their classes and/or exams are
completed. Residence halls are closed on weekends unless permission has been granted from the Director of Student Housing to stay. Quiet hours shall begin at 11:00 p.m. and continue until 8:00 a.m. the next day. Reasonable quietness is expected at all times. During this period, students should be able to study in their rooms without loud noise or disturbances. Loud stereos, televisions, yelling, etc. will not be tolerated.
Weekend Stay: Generally, only out-of-state or out-of-district athletes are granted permission to stay on weekends. Other than this group, the only other students who may stay on weekends with permission are those who are involved in a school activity (athletic competition, choir, band, cheerleading, etc.).
Room Inspection: Residence hall rooms are subject to inspections by appropriate college
officials. During the room inspections, the rooms will be checked for room damages
and unsanitary conditions. Students may be subject to a $25 fine for failing room
Students are responsible for cleaning their rooms, bathrooms, and common areas (common areas only include the hallways in Attala Hall suites). Safety checks may be made from time to time as well.
Residence Hall Furnishings and Care: Rooms are furnished with single beds, dressers, chairs, and desks. Each student is expected to furnish linens, and toilet items, including tissue, and is accountable for the care of the room and its furnishing. Students are not allowed to move any furniture or equipment from their rooms supplied by the college. Missing furniture or other items from rooms provided by the college or damage to them will result in a $25 fine or higher plus the cost of the items to the occupants of that room. Rooms are to be kept clean and in order at all times. Garbage is to be swept up in rooms and/or hallways and thrown into the trash cans or garbage shoots provided. Trash should be put into garbage bags first if possible before disposal for sanitary reasons. Students are responsible for their individual rooms, including furniture and everything else in the rooms furnished by the college. The room's occupants will pay for any damages found in a room. All dormitory rooms will be checked for damages to the mattresses, beds, floors, walls, windows, ceilings, doors, furniture, lights, bathroom, etc. All residents will pay for damages to common areas outside of dormitory rooms from housing deposits. Residence hall rooms remain the responsibility of the student until they have completed a dormitory check-out form and turned in their key and ID card to the on-duty Dormitory Security Officer or Director of Student Housing. Sales and Solicitations are prohibited in the residence halls.
Personal Property: The College is not responsible for loss or damage of any and all personal items or valuables irrespective of cause. Students should consider purchasing renter's insurance or insuring these items are covered by the parents' homeowner's policy.
Visitors during School Hours: Same-sex visiting by students is allowed until 12:00
a.m. Between the hours of 12:00 a.m. and 6:00 a.m., no visiting in dormitory rooms
is allowed, meaning that dormitory residents must be in their own rooms. Visitors
after school hours must leave by 12:00 a.m. when all lobbies close. No visiting is
allowed after 12:00 a.m. without authorization. Immediate family members, with permission,
may assist students in moving in or out of the residence halls. Male students are
not allowed in any female
dormitories. No females are allowed in any male dorm lobby at any time.
Dismissal from Dormitory: A student may be dismissed from a dormitory for academic
or disciplinary reasons that may include cutting below twelve (12) hours in a class
schedule, failing to have a 1.75 GPA for two semesters, pulling a fire alarm, etc.
The consequences for such
actions are dismissal and removal from the dormitory with loss of all dormitory privileges. When this occurs, a student is not allowed in any residence hall on campus as a visitor or otherwise. That student must leave the campus after his/her last class each day and must not be found on campus after 4:00 p.m. Students found in violation of this rule will face trespassing charges on school grounds and possible dismissal from school at the discretion of the Director of the Goodman Campus.
Internet and Cable: Wireless internet and cable will be provided in all dorm rooms.
Search of a Student's Room: Holmes Community College is firmly committed to the principles of complete respect for the constitutional and human rights of all students. At the same time, as has been confirmed in many court cases, the institution has the authority to enforce reasonable Rules of Conduct and to search housing facilities as needed and at times without notice to provide for a safe and healthy environment. It is the policy of Holmes Community College that police searches of a student's room may not be conducted unless reasonable suspicion exists that violations of college regulations or state or federal law are occurring or have occurred.
Closure for Breaks: Several times during the year it will be necessary to close all residence halls completely. They are Thanksgiving break, Christmas break, and spring break.